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Filing Claims for Your Workers


Employers who have a temporary shutdown, are experiencing a slow or smaller workload than normal, or have temporary/seasonal work can request permission to file claims on their workers' behalf.  You are allowed to file up to six weeks for your affected employees.  Your employees are exempt from work search requirements during those six weeks. 

To file for your workers, you must contact DEW's Unemployment Insurance department and sign an agreement letter in order to become authorized to file your employees' claims.  You are required to report any earnings the employee may have received from you or any other employer during the particular week filed.  You also must submit an electronic file to our department through the South Carolina Business One Stop (SCBOS) each week you wish to file.  The claim must be submitted after the week of layoff is over but within 14 days of the claim week ending date.


Employer Vacation Policy

If your business experiences regularly occurring vacation periods, you may be able to avoid paying for UI benefits during that time. An individual is ineligible for benefits if:

  1. His or her unemployment is due to a vacation week.
  2. He or she is unemployed due to a vacation shutdown when:
    • A written contract between employer and employees specifically provides a vacation period without pay, not to exceed two weeks per calendar year.
    • The individual was notified at the time of employment of the employer’s vacation policy providing for a vacation layoff without pay, not to exceed two weeks per calendar year.
    • The individual was employed at the beginning and the end of the vacation period.

However, you must have a bona fide vacation policy on file with DEW at least 30 days prior to the shutdown in order to avoid paying UI Benefits during the vacation period. To have a vacation policy approved, submit a letter to the address below.

S.C. Department of Employment and Workforce
Benefit Department Director
P. O. Box 1477
Columbia, SC 29202

Your letter must outline your policy in regard to the vacation dates and how you notify employees. Submit any modifications to a previously approved vacation policy at least 30 days prior to the scheduled vacation period. Your policy will remain on file until you ask that it be removed or modified.

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Tools


For short-term, temporary layoffs file a Low Earnings and Partial Claim Report (UCB-114) through SCBOS.

Use this form if you have less than full-time work available for employees during a claim week and the employee will continue to have a position with the company. When filing a partial claim, it is important to report all earnings, including vacation pay and holiday pay, applicable to the week claimed.

You can file using this method for only six weeks per benefit year. After six weeks, the worker must contact a claims representative at 1-866-831-1724 if still unemployed. Do not file for UI benefits for workers who are not able and available for work. These individuals must contact a claims representative so DEW can determine eligibility.




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